UArizona Wildcat WellCheck Privacy Statement
Self-screening for COVID-19 symptoms is an important part of the University of Arizona (“UArizona”) “Test, Trace, Treat” or T3 strategy. Wildcat WellCheck is the University of Arizona symptom screening program that was developed in response to the CDC guidance for worksite screening of symptoms and exposures. As such, all UArizona staff, faculty, students, student employees and on-site UArizona contractors who are reporting to campus or any other physical UArizona facility (“Participants”) must conduct a daily self-screening for COVID-19 symptoms using Wildcat WellCheck.
The personal information we process
As part of Wildcat WellCheck, Participants must use their UArizona NetID to complete enrollment and to participate in daily wellness screenings, prior to reporting to a work location, in person campus visitation and participation in UArizona classes and events.
We will obtain personal information in the following ways:
During the one-time enrollment, we collect your phone number, primary role at UArizona, primary work/study location, days of the week you are typically on campus, time you prefer to receive daily health screening reminders, and your age range. We provide you the option of also providing gender, ethnicity/race, medical conditions that may qualify as pre-existing conditions and any challenges you may have experienced adhering to CDC public health guidelines while on campus or in public.
During enrollment, you may select which days of the week you regularly report to a UA facility and a preferred time and method for Wildcat WellCheck notifications to be delivered to you.
Some employees or students may be required to submit more than one wellness screening in a given day, depending on the department in which they work and/or the duties they perform.
According to your notification preferences, you will receive a message reminding you to complete the wellness screening, as well as a confirmation that your screening was successfully submitted.
Daily Symptom Screening Survey
On days that you will be physically on campus, you will access the survey by logging in using your NetID credentials. You will be asked if you have a temperature of 100.4 F or above and if you are experiencing any COVID-19 symptoms, in accordance with the most current County, State and/or CDC requirements, and your response(s) will be recorded. Note that the survey does not ask which of the symptoms you have, just whether you have any symptoms.
Use of Information You Provide
We may use the identifiable information you provide about yourself, for limited and specific purposes, including to:
Provide and deliver the wellness screening reminders, screening submission confirmations and other COVID-19 related and Wildcat WellCheck information you requested;
Advise you as to whether or not you should proceed to the campus, other UA facility, class or event;
Send you technical notices, updates, security alerts and support and administrative messages related to Wildcat WellCheck;
Communicate with you about news and information we think will be of interest to you related to the safe return to the University of Arizona;
Provide University of Arizona Leadership, Colleges, Departments or Units with timely participation data, to demonstrate compliance with employment and instructional policies or practices related to COVID-19 and other workplace, and campus wellness efforts;
Provide Pima County Health Department, or other governmental health authority, information deemed necessary to respond to COVID-19;
Respond to a request for information when required and/or permitted by applicable law, regulation or legal process;
If we believe your actions are inconsistent with our user agreements or policies, or to protect the rights, property and safety of the University of Arizona, its employees, students or others; and
Respond to your comments, questions and requests and provide customer service.
Participants’ University Net ID and any other personally identifiable information will only be tracked or disclosed to University officials for the sole purpose of reporting whether Participants have completed a required wellness check. In those cases, specific responses to the wellness questions or any personal health information will not be reported or disclosed.
We may use aggregate, de-identified information about you for multiple purposes, including to:
Contribute to the data collection and reporting related to monitoring campus wellness in response to the COVID-19 pandemic;
Provide, maintain and improve Wildcat WellCheck;
Monitor and analyze Wildcat WellCheck trends, usage and activities independently and in connection with the University of Arizona’s COVID-19 response activities;
Link or combine with information we get from others to help understand your needs and provide you with better service; and
Carry out any purpose related to the safe return to the University of Arizona workplace and campus environment.
Who has access to your information
We will only share or disclose your personal information as described below or as required or permitted by law. Your information will NOT be a part of your employment/personnel file (for employees) nor will it be shared with your healthcare provider. If you have any of the COVID-19 symptoms, you will be encouraged to contact your healthcare provider directly.
Your data will be visible as follows:
UArizona Leadership, Colleges, Departments and Units may view which employees have answered the survey each day (they will not be able to see the health screening answers—only whether the survey has been filled out or not);
You can see your own responses to the survey (sent via SMS or email);
Survey administrators in Health IT /ITS who are administering or acting as neutral and impartial intermediaries or “honest brokers” to ensure enforcement of access protocols;
For those Participants who have been determined by the Pima County Health Department-UArizona Mel and Enid Zuckerman College of Public Health Student Aid for Field Epidemiology Response (“SAFER”) team to be a “close contact” of an individual with a confirmed positive COVID-19 diagnosis, your data will go to the SAFER contact tracing/case investigation team to monitor fever and/or symptoms.
Student Union Employees only:
To align with the Pima County Health Department ordinance related to dining facilities (https://webcms.pima.gov/cms/One.aspx?portalId=169&pageId=577827), the Student Union version of Wildcat WellCheck provides a visual green-light/red-light indicator to supervisors to convey an employee’s completion and/or to signal ineligibility to report to work.
How we protect your personal information
Wildcat WellCheck subscribes to the University of Arizona’s privacy and security policies and standards to ensure the security and integrity of the data. Report data will be limited to that which is required to fulfill the specific reporting purpose, as is described in the Use of the Information You Provide section above.
We maintain technical, physical, and administrative safeguards to protect the security, integrity, and privacy of personal data, including the following practices:
Storing information we collect on computer systems located in controlled facilities with limited access;
Protecting the transmission of your information over the Internet, using encryption, such as the Secure Socket Layer (SSL) protocol;
Using a variety of security technologies and procedures to help protect your personal information from unauthorized access, use, or disclosures; and
Limiting access to data to only authorized personnel
UArizona Leadership, Colleges, Departments and Units are informed of their obligation to maintain the confidentiality of responses.
UArizona endeavors to protect the privacy of the personal information we hold in our records, but we cannot guarantee complete security. Unauthorized entry or use, hardware or software failure, and other factors, may compromise the security of your personal information. UArizona Information Security Policy ISO-600 addresses Information Security Incident Reporting and Response requirements.
Related privacy and security policies may be found via the following links:
Changes to this Privacy Statement
This Privacy Statement will be updated periodically to reflect any material changes in the Wildcat WellCheck strategy and practices. These changes will be evident by inserting a new “Effective Date” (see below) and are effective when they are posted to this website. Treatment of information we collect now is subject to the version in effect at the time such information is used.
If you have any general questions about how your personal information is used as part of the Test, Trace and Treat strategy or for compliance reporting, please contact us at WellCheck@list.arizona.edu.
This statement is effective as of 08/05/2020.